Use these 5 samples of letters of appreciation for employees as a starting point of recognizing your employees hard work.

5 Sample Letters of Appreciation For Employees

Use these 5 samples of letters of appreciation for employees as a starting point of recognizing your employees hard work.

Employee Appreciation Day might be a few months away, but there is never a bad time to show your appreciation for the work your employees are doing. Whether you are the owner of a small company, a manager with direct reports or a part of an HR team, meaningful and personalized letters of appreciation for employees can go a long way. They can increase morale, productivity and generally make everyone feel more appreciated. You know it from your own experience, it feels good when the effort you put into your job get rewarded. Recognizing your employees good work and expressing your gratitude will showcase your leadership skills, as it is a best practice in team management.

You can read more about how important recognition is in general and alternative ways to show it, but let’s focus on the letters...

5 Tips to writing letters of appreciation

We've got five tips to creating your own meaningful letters of appreciation.

1. Structure

As with most letters you want to include a greeting, some content and a closing. You want to keep the message short, but succinct.

2. Delivery

Try to deliver the letter as soon as you can after any accomplishment or event that you’re referencing.

3. Format

Email is acceptable, but if you have a few minutes then handwriting your letter is a simple way to show you’ve been time and thought into the letter.

4. Reason

It’s easier to show appreciation for a particular task or achievement, but even if you are giving praise for a series of things you need to be specific with why you’re sending the letter.

5. Message

Since this is a personal message, there’s no need to go over the top. Just be genuine and thankful as you would with an other type of “Thank You” letter.

5 Sample letters of appreciation for employees

With those tips in mind, here are 5 sample letters to help you craft your own personal messages.

letters of appreciation employees 1


Thank you very much for all of your hard work on finalising the Twinnings account. I know that it took considerable effort to finalise the requirements documents and lots of coordination with Legal and R&D. Landing this deal is something to be very proud of and we could not have done it without you.

Thanks again, Jeremy

letters appreciation employees 2


I just wanted to thank you personally for going above and beyond with the office move last week. Thanks to your coordination it was must easier than it would have been and we all appreciate the effort. You truly exemplify the team spirit here at JLB. Please speak with your manager to choose one of the Perkbox perks as a gesture of our thanks.

Best, Webb

letters appreciation employees 3


Your team’s performance has been amazing this past quarter. It is a true testament to your management and teamwork skills that you’ve met the sales goals by 120% with 1 week left to go!

Additionally, from speaking with members of your team, it is apparent that they all feel respected, challenged and appreciated and that is an accomplishment all in itself.

All of us deeply appreciate the hard work you’ve put in to making this team a success and as a small gesture of our thanks please find an extra vacation added to your balance as of the end of this week. Keep up the good work!

Best, Andrea

letters appreciation employees 4


I wanted to let you know how much I appreciated your help with the opening day ceremony. I know how much time and effort you invested to not only to get the project ready prior to the deadline, but also in ensuring that every minor detail was ready for launch.

You are a valued member of our team, and I truly appreciate your contributions!

Thanks again, Karen

letters appreciation employees 5

Dear Keith,

Thank you very much for meeting with me yesterday to share ideas for the new strategic initiatives. I really appreciate your insights, and I think that we have no issues with implementing many of your suggestions.

It's so great to have someone who has had experience with similar initiatives to talk things over with. I appreciate your time, patience and expertise in the matter. You are an indispensable member of our planning team.

I’ll be sure to send you a follow up when we move the initiative from the planning to execution phase.

Best regards, Jessy

For just the cost of some stationary and 5 minutes of your time, you can show genuine appreciation for the hard work of your employees. Why not send out a few letters recognizing your employees efforts and rewarding your team members for the extra mile they put in?

Content Team

Content Team

Digital Marketing

3 minute readPublished on September 19, 2019

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