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Blog·HR Management

December 4, 2019

Top 10 HRIS Systems: The Ultimate HR Software Guide

This HRIS / HRMS systems list provides you with the ultimate software guide to improve your people processes through core HR, payroll, applicant tracking and more!

Human Resource Information Systems (HRIS) or HRMS (Human Resources Management System) are a growing trend worldwide, taking the bulk of the administrative work off of the hands of HR professionals. From handling payroll systems to employee learning management programs, there is a whole range of HR software solutions that offer different HR processes.

Although, a fundamental problem with this plethora of HRIS is that they often each serve one particular purpose. Consequently, there is a growing sense of dissatisfaction with these HR processes, as the employee experience is now dominated by switching back and forth between various systems.

The benefits of HRIS software

Finding an HR management system that is all-encompassing of your HR department's needs are hard to come by. There is a need for more efficient and holistic management software to be available.

What is an HRIS?

The purpose of an HRIS is to produce more streamlined and productive human resources management departments. By integrating HR activities with IT services, this can save time for HR professionals by enabling them to more easily access and handle employee information.

Additionally, these HR software solutions can boost employee performance with features such as time-tracking and intuitive organization of employee records. These management systems include many facets, that are capable of providing a better experience of work through improving HR functionality.

HRIS systems are also referred as HRMS systems. HRMS stands for Human Resources Management System and it's essentially the same thing as an HRIS.

Why use an HRIS?

Finding an HR software solution that is capable of saving time is desirable for any organization. The HRIS can be built and integrated to run using a company's own IT infrastructure. More often than not, companies are now choosing cloud-based software providers who supply, manage and update the software on which HR professionals manage their own organizational data.

A solid HRIS will enable an organization to more easily manage employee data in an efficient manner that also contributes to an employee's growth and development. Through using such HR management solutions, it creates a structure that enhances employee performance and serves as a reliable hub for all inquiries regarding employee information.

With all of this information stored and updated in one location, it will also help HR to make strategic workforce planning decisions. Since the data gathered can be analysed to determine key trends and hotspots in employee behavior.

Why use HRIS Systems

Through having the right tools in place frees up an HR team to provide support to their workforce, to encourage better interpersonal work relationships and to help managers and teams improve their productivity.

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Top 10 HRIS Systems List

Here is a list of the top 10 HRIS systems which may be of use in streamlining your processes:

1. BambooHR

BambooHR Logo

BambooHR’s software is ideal for small and medium sized businesses. It has a smart and contemporary user interface which plays a vital role in managing the workforce. Its user-friendly platform enables organizations to migrate data from basic spreadsheets to an advanced HRIS that fits their specific needs, therefore allowing HR professional to focus their time on more important tasks.

BambooHR's key functions:

  • Accurate reporting
  • Applicant Tracking System
  • Centralized Employee Database
  • Controlled access
  • Easy to use system
  • Employee onboarding
  • HRIS software
  • HRMS software
  • Performance management
  • Report generation
  • SMART reminders

I enjoyed it more than other recruiting software I've used. It makes work easier and helps me be a manager instead of a paper pusher.


2. SAP SuccessFactors

success factors logo

SAP SuccessFactors is a complex cloud-based software for enterprises as well as small organizations. The software enables users to access their account to view recruiting data, project updates and more in a mobile way. It offers a user-friendly easy-to-navigate interface and high functionality.

SAP's HRIS functions:

  • Core HR
  • Payroll
  • Applicant Tracking
  • Onboarding
  • Learning Management
  • Performance Reviews and Feedback
  • Goal setting
  • Compensation Management

SF is great because the experience changes for each user. You can control access down to each page type and req number. It is such a great tool for recruiting and data tracking as long as you are willing to dedicate the time to learn the system.


3. Natural HR

naturalhr logo

Natural HR software is built for the scaling business of all sizes. It helps with a multitude of organizational aspects such as managing expenses, assets, employee information and employee performance. Furthermore, you have the ability to track your data in realtime with access to over 70 pre built reports and charts, which further allows business leaders to make more concise and analytically driven decisions.

Natural HR's features:

  • Core HR database,
  • Self service
  • Recruitment
  • Performance management
  • Time and attendance
  • Expenses
  • Payroll
  • Reporting and analytics
  • Customizable workflows

It was really great to be part of choosing and implemented this system, the team at Natural were extremely helpful every step of the way which made the process easier to manager on top of my day-to-day tasks.


4. Workday

workday logo

Workday’s HRIS is suitable for organizations of all sizes and industries. The platform itself delivers user and administrative tools across financials, HR, planning, talent, payroll, analytics, and student in one place.

Workday's HRIS features:

  • Accounting and Finance
  • Revenue Management
  • Reporting and Analytics
  • Consolidate and Close
  • Financial Planning
  • Expenses
  • Procurement
  • Audit Tools
  • HRM
  • Workforce management
  • Recruitment
  • Talent Management
  • Compensation and Benefits
  • Payroll
  • Time and Attendance
  • LMS

There couldn't be any easier to use software for the simple task of keeping track of honest work hours in the workplace. It's one more thing to help take stress off your mind and be able to focus on your actual work you came in for.


5. Optimum HRIS

Optimum HRIS

Optimum HRIS has dual functionality in the sense it can be used on-premise for Microsoft and IBM users, but can also be deployed on the cloud. One of its key functions is that it enables managers to track applicants, manage time and attendance, as well as running payroll without looping in a third-party software solution.

Optimum HRIS's features:

  • 360 Degree Feedback
  • Applicant tracking
  • Attendance management
  • Compensation Management
  • Compliance management
  • Employee Database
  • Payroll Management
  • Performance Management
  • Self Service Portal
  • Time & Attendance Management
  • Time off management
  • Timesheets

I like that Optimum takes customer comments into consideration and sometimes incorporates those suggestions into future updates. I also like that it is SQL data tables, which I can easily access with my Crystal Reports software which we use with our payroll software. (We use HR/TA of Optimum currently, may consider rolling over to payroll as well in the future.)

6. Namely

Namely Logo 1

Namely's cloud based software enables companies to manage compliance while streamlining both basic and complex HR processes including benefits, payroll, and talent management. The system comes with a robust set of features, all designed to simplify and accelerate HR processes and workflows.

Namely's key functions:

  • Benefits Provision, Management & Administration
  • Time-off & Attendance Tracking
  • Social News Feed
  • Employee Onboarding
  • Goal Setting & Tracking
  • Custom, Real-time Report Generation
  • Employee Profiles
  • Payroll Reporting
  • 3rd party Integrations
  • Employee Feedback Surveys

As an HRIS Namely is as good as it gets. Works out of the box but it does adapt to your workflows


7. Gusto:

gusto logo

Gusto's cloud based product covers multiple key human capital management factors such as onboarding, employee engagement, pay, and insurance. Its easy to use platform can be used to benefit an organization's performance as well as managing your bottom line such as compliance.

Gusto's HRIS features:

  • Lifetime Accounts for Employees
  • Digital Paystubs
  • Easy Charitable Donations
  • Employee Self-Enrollment
  • Automated New Hire Reporting
  • Automatic Payroll Tax Processing
  • Payroll on Autopilot
  • Contractor Payments
  • Net-To-Gross Payments
  • Unlimited Payroll
  • Cancel Payroll
  • Flexible Schedules
  • Detailed Payroll Reports
  • Multiple Pay Rates
  • Multiple Pay Schedules
  • Hourly and Salary-based Computations
  • Collaboration
  • Time-off Tracking
  • Direct Deposit and Checks
  • Software Integrations
  • Pre-Tax Benefits
  • Reimbursements
  • Multiple PTO Options (tenure accrual, waiting periods, and standard or unlimited PTO)
  • Filterable Payroll Reports (filter by employee(s), location, department)
  • Custom Offer Letters
  • Flexible Spending Accounts, Health Savings Accounts, and Commuter Benefits.
  • Visual Org Charts
  • Coworker Directories
  • Mobile
  • Digital Signature

Customer support is great. This is a good company. They aren’t the cheapest. And they aren’t the most expensive. I think the extra cost is worth it to ensure compliance.


8. Eddy:

eddyhr

Eddy's software is primarily aimed at start-ups and high growth teams. The platform itself is built to keep your HR organized and your business growing. It's key features include digital onboarding, employee profiles, company directory and document storage all on a safe and secure platform.

Eddy's functions:

  • Employee Database
  • Onboarding
  • Self Service Portal
  • Time off Management
  • Applicant Tracking
  • Employee Profiles
  • Recruitment Management
  • Candidate Tracing
  • Internal HR
  • Job Posting

One main place to organize all employees and keep things running smoothly. I would highly recommend for the simple reason that they are willing to work and grow with our company.


9. Zenefits:

Zenefits Logo

Zenefits is an all encompassing HR SaaS platform designed specifically for small and midsized businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Wellbeing Performance apps and combines with advisory services and tightly integrated partner apps to radically simplify HR administration.

Zenefits' HRISfFeatures:

  • HR Management
  • Hiring & Onboarding
  • ACA Compliance
  • PTO Tracking
  • Business Intelligence
  • Employee Directory
  • Customer Support
  • Mobile App
  • Insurance Benefits (Medical, Dental, Vision)
  • Life & Disability
  • 401(k) Management
  • Payroll Sync
  • COBRA

Very positive. I have never used an outside service for basic HR functions before, but was pleasantly surprised at how much work Zenefits saves me by letting employees enter their own info.


10. Rippling

rippling hr logo

Rippling is a modern software with a time efficient setup and onboarding suitable for any size of business. One of the key benefits of the platform is making the payroll system simple and automating admin responsibilities.

Rippling's main functions:

  • Core HR
  • Payroll
  • Benefits
  • Health Insurance
  • 401(k)
  • Third-party app integration
  • Rippling makes it easy for my employees to get paid, track PTO, do open enrollment for healthcare and it handles all the tax/compliance stuff with ease.*

top 10 hris systems list


The main thing to remember when selecting from an HRIS systems list is that the system needs to work for you. Your organization's size, culture and maturity all play a role, and you should spend some time making a list of exactly which features and processes are critical to you right now. You'll also need to weigh up the cost of a software solution,

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